VLDB Conference Organizers Kit
PRELIMINARY 3/94
THE
VLDB ORGANIZERS KIT
From
Morgan Kaufmann Publishers, Inc.
San Francisco, CA U.S.A.
Copyright 1994
INTRODUCTION
Morgan Kaufmann has prepared the following instructions for your work
with the annual Proceedings of the International Conferences on Very
Large Databases - The VLDB. These instructions are intended as
guidelines for the conference organizers so that the Conference
Proceedings will have uniform appearance each year.
If you have any questions about any of the information in this guide,
please do not hesitate to contact:
Douglas Sery
Assistant Editor
Morgan Kaufmann Publishers, Inc.
340 Pine
San Francisco, CA 94104
(415) 392-2665
(415) 982-2665 FAX
morgan@unix.sri.com
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VLDB ORGANIZERS KIT
CONTENTS
INTRODUCTION
I. PROCEEDINGS SCHEDULE 1
1. Monthly Activity Summary 1
2. Proceedings Order Form 5
II. AUTHOR KIT 6
1. Request for Papers 6
2. Format Instructions 7
3. Copyright Transfer Form 8
4. Sample Paper 9
III. PRINTER SPECIFICATIONS 11
1. Printing and Binding 11
2. Print Quantity worksheet 12
IV. CHECKING THE SUBMITTED PAPERS 13
V. PREPARING THE COVER 14
VI. PREPARING CAMERA-READY 18
1. Frontmatter 18
2. Backmatter 18
3. Camera-Ready Preparation 19
4. Camera-Ready to Printer 19
VII. SHIPPING INSTRUCTIONS 20
1. Bill of Lading 20
2. Freight Forwarder 21
3. Invoices 22
4. Shipping 22
VIII. ISBN/ISSN LOG 24
IX. CHECKING BLUELINES 25
X. AFTER THE CONFERENCE 26
APPENDIX - Front and Backmatter Samples
Morgan Kaufmann Publishers, Inc.
San Mateo, CA U.S.A.
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 1 (I, Proceedings Schedule)
I. PROCEEDINGS SCHEDULE
There are two things that most determine your schedule for producing the
VLDB Proceedings: The conference starting date, and the time required for
shipping to the conference site. Boundbooks must be scheduled for
delivery to the Conference Center at least two days before the date of
the Conference, which is usually held at the end of August. Other items
in the schedule should be assigned dates by working backwards from the
bound book date. Allow a comfortable time period for each activity to
ensure that each can be completed.
Producing the book will require at least three months, including two
months for development and production, and one month between mailing of
Author Kits and receipt of the camera-ready pages for each paper.
Following is a monthly summary of a typical proceedings schedule. When
developing the schedule for your conference, you should compensate for
individual differences of meeting time, available sources and location.
1. Monthly Activity Summary
FEBRUARY or before
(1) Contact Douglas Sery at Morgan Kaufmann to discuss general
procedures and any questions you may have. He will be
available throughout the year as your consultant on any
matters that may arise, or for any other advice you may need
regarding the proceedings.
(2) Develop the annual logo for your advertising material. It
will also be needed for composition of the volume's cover.
(3) Include a version of the Proceedings Order Form with all
conference literature, either mailings, advertisements or
conference registration packets. Those who can't attend the
meeting itself will use this to request a copy of the
proceedings in advance. (See page 5)
MARCH
(1) Develop a schedule of deadlines based on the date of your
Conference. Allow:
(a) 4 weeks from mailing author kits to receipt of
papers;
(b) at least 3 weeks to prepare final copy for the
printer - receiving and checking of submissions from
authors, paste-up of page titles and page numbers
(running heads and folios), and typesetting front
matter;
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 2 (I, Proceedings Schedule, continued)
(c) 6-8 weeks for printing;
(d) 2 weeks for shipping to the
conference site.
Thus, depending on your circumstances, we recommend a schedule that
allows for at least 15 weeks between the acceptance notification and the
conference date.
(2) Prepare author kits (i.e., request for papers, permissions
form, and sample format instructions). Request for papers
must include a FINAL deadline for receipt of final
camera-ready pages. (See page 6 for a sample Author Kit).
APRIL
(1) After the final acceptances, prepare address labels and
mail author kits.
(2) Arrange for a final rendering of the logo for use on the
volume's cover.
(3) Determine the minimum print quantity by estimating the
number of conference attendees, plus the copies needed by
Morgan Kaufmann for distribution after the conference. Use
the Shipping Instructions included in this kit as a worksheet
for finding a preliminary print quantity. It is essential
that you confirm the quantity with Morgan Kaufmann before
authorizing the print run. (See Print Quantity Worksheet on
page 12).
(4) Send out printer specifications. Ensure favorable terms
by soliciting bids from at least three. Consider their
potential performance on price, schedule, printing and cost
considerations. A local university press or publication
service are good sources for names of reputable printers.
(See page 11 for a sample Printer Specification Sheet).
(5) Select printer based on most reasonable price and
reliability. Of course, having assurances that the
proceedings will arrive on time is even more important than
getting the lowest price. Printers will be able to provide
you with references for their schedule and cost performance on
past work. They will also provide you with samples of their
work.
(6) Confirm the correct ISBN and ISSN number with Morgan
Kaufmann before finalizing the frontmatter and shipping pages
to the printer, as all bibliographic sources rely on their
accuracy. A list of the correct ISBN's to use for upcoming
years is included. (See page 24 for the VLDB ISBN log).
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 3 (I, Proceedings Schedule, continued)
JUNE
(1) Log and check all submissions, and the accompanying
permission forms as they are received.
(2) Organize the papers by session topic, or subject area, and
develop a Table of Contents for the volume.
(3) Develop and finalize the other frontmatter (Title pages,
Acknowledgements, Preface, etc.), backmatter (e.g. author
index),wording for running heads and their folios. Have these
produced in high-quality laser or Lino-tronic output. (See
the Appendix for samples).
(4) Prepare cover mechanical.(See page 14 for instructions).
(5) Ship cover to printer.
JULY
(1) Develop a pagination guide for the printer. (See the
Appendix for a sample).
(2) Send camera-ready to printer with pagination guide and
shipping instructions (approximately July 5). Printer may want
to be informed of your shipping instructions in advance since
most of the books will be shipped to other countries. Allow
at least six weeks for printing and binding of boundbooks.
(See Shipping Instructions, page 20).
(3) Check schedule with printer and find out when printer will
be returning "bluelines" or blueprints for your approval
(approximately July 25). These are made from stripped-up
negatives or positives, and are used as proof to check the
position of image elements. They represent the final printed
page and are your last chance to find errors in the front
matter, page sequencing, and running heads. (See page 25 for
instructions on how to check bluelines).
AUGUST
(1) Boundbook -- allow 10 to 14 days for shipping copies to
the conference site, and for handling and receiving upon
arrival (approximately August 15).
(2) Arrange for shipments to Morgan Kaufmann and its agents.
(See sample Shipping Instructions page 20).
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 4 (I, Proceedings Schedule, Cont.)
SEPTEMBER
(1) Ship all books remaining after the conference to the
Morgan Kaufmann U.S. warehouse.
(2) Ship all copyright forms to the editorial offices of
Morgan Kaufmann, U.S.
(3) Upon its return form the printer, ship the final camera-
ready pages to the editorial offices of Morgan Kaufmann. They
will be used in future reprintings of the proceedings.
(4) Forward all bills and invoices to the appropriate contact
designated by the VLDB endowment.
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 5 (Proceedings Order Form)
2. Proceedings Order Form
PASTE-UP PROCEEDINGS ORDER FORM HERE
NOTE to Organizers: Enclose this form with all conference
literature and also in the conference registration packet.
Reduced to 64%, this form will fit on in a 3-1/2" by 5" space.
Enlarged to 129% it equals the size of this page ( 8-1/2" by 11").
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Morgan Kaufmann Publishers
VLDB Organizers Kit
Page 6 (II, Author Kit)
II. AUTHOR KIT:
1. Request for Papers
Date:
PROCEEDINGS OF THE INTERNATIONAL CONFERENCE ON
(Number)
VERY LARGE DATABASES
(Conference location and date)
To: All authors of papers for the Proceedings
From:
(Your name and title)
Re: Instructions for preparation of your paper
Submission Information:
The deadline for receipt of your camera-ready paper is
.
(day/month/year)
Because of the printer's deadline for ensuring delivery of the
Proceedings to the conference site, papers received after
will not be included in the Proceedings. (date)
Length of Contribution:
The maximum length of each contribution is .
(Number of pages)
Transfer of Copyright:
Please sign two copies of the accompanying "Copyright Transfer" form.
Please keep one for your records and enclose one copy with your final
camera-ready submission. Your paper will not be included without this
written consent.
For: U.K./Europe N/S America Asia
Send papers to: Send papers to: Send papers to:
Format Instructions:
See attached format instructions
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 7 (II, Author Kit, continued)
2. Format Instructions
VLDB FORMAT INSTRUCTIONS
Proceedings of the th International Conference on
Very Large Databases
(Conference date and location)
All papers must be on 8 1/2 x 11 white bond paper. Format of the
submission should follow the attached sample for layout, type sizes, and
other details. However, there are variations among the many typesetting
and wordprocessing packages in use. If you cannot replicate these
specifications exactly, you may develop useable styles by approximating
these guidelines where necessary.
Opening page of paper:
Top margin = 1"
Title: Centered, initial caps, boldface
drop 7/16"
Author(s) Name(s): If only one author -- centered, initial caps, roman.
If two authors -- first author should be flush left, and second author
flush right. If there are more than two authors -- first author should
flush left, second author should be centered, third author should be
flush right, and so on. Affiliations should be centered under each
author name.
drop 7/16" to first line of text.
Main text:
Manuscripts must be printed two columns to a page. The dimensions of the
columns are 3-1/4" wide, 7/8" margins in the right and left sides, and
1/4" gap between the two columns. The bottom margin in all cases is 1
1/8". Start text on all pages except the first page at 3/4" below the
top of the page.
Begin the first paragraph (page one, column one) with the abstract -
indented 1/4" on both sides.
For the body of the text, use 10-point type in a clear, readable font
(Times-Roman or equivalent), with 1-point leading (i.e., 10 on 11).
Headings should be in 12-point type, with 1 line of space above, and
one-half line of space below.
Table and figures should be centered in one-column, or centered at top
of page if figure is larger than a column in width.
See the Sample Paper (page 9) for additional formatting instructions.
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 8 (II, Author Kit, continued))
3. Sample Copyright Form:
VLDB COPYRIGHT TRANSFER FORM
Proceedings of the th International Conference on
Very Large Databases
(Insert conference date and location)
Copyright of the article entitled:
Authored by:
If the article has been written in the course of employment by a
Government agency so that no copyright exists, please check here [ ].
If not, copyright is hereby transferred to the VLDB Endowment, if and
when the article is accepted for publication.
The author(s) reserve(s) the following:
(1) All other rights such as patent rights.
(2) The right to use all or part of this article in future works
of their own, such as lectures, press releases, reviews or
textbooks. In the case of republication of the whole article or
parts thereof in journals or reprint publications by a third party,
written permission must be obtained from the VLDB Endowment to be
signed by at least one of the authors (who agrees to inform the
others, if any) or, in case of a "work made for hire," by the
employer.
In the case of an article commissioned by another person or organization
or written as part of duties as an employee, an authorized representative
of the commissioning organization or employer should sign. To be signed
by all authors, or, if signed by only one author on behalf of the others,
the following additional statement must be signed and accepted by the
author signing for his co-authors:
"I represent and warrant that I am authorized to execute this
transfer of copyright on behalf of all the authors of the
article referred to above."
Signature
Signature Signature Signature Signature Signature
print name print name print name print name print name
Title (if not author)
date date date date date
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 9 (II, Author Kit, continued)
4. Sample Paper
INSERT J Q SMITH PAPER HERE
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 10 (II, Author Kit, continued)
INSERT PG 2 JQ SMITH PAPER HERE
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 11 (III, Printer Specifications)
III. PRINTER SPECIFICATIONS
1. Printing and Binding Instructions
This form should be completed and enclosed with any letter requesting
cost and schedule bids from your candidate printing sources:
PRINTING AND BINDING INSTRUCTIONS
Date:
From:
(Your name and title)
To:
(Name and address of printer)
Schedule: Camera-ready supplied to printer:
(Date)
Boundbook date:
(Date)
Print Run (quantity):
(from attached worksheet)
Specifications:
Binding: Perfectbound
Trimsize: 8 1/2" x 11" (or closest equivalent)
No. of pages (estimated):
Paper: 50 lb Finch or house equivalent
Ink: Black
Cover stock: 12 pt Carolina or equivalent
Cover coating: UV coating
Cover ink colors: Two color -- red (PMS 185 or equivalent) and
black on white stock
Printing of Front, spine and back cover
Type of copy to be furnished: Camera-ready pages
Proof: Blueline proof stage required
Shrinkwrapping: Required for each copy individually
Freight:
shipped to conference site:
(# copies)
Delivery required by:
(Date)
shipped to addresses that follow:
(# copies)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 12 (III, Printer Specifications, continued)
2. Print Quantity Worksheet
a) Number of attendees at VLDB last year
b) Number of advanced registrants last year
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c) Percentage of advanced registrants (b divided by a).
d) Advanced registrants for VLDB this year.
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e) Total registrants expected this year (d multiplied
by c%).
f) A 5% margin on e for extras and/or replacement copies
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g) TOTAL FOR CONFERENCE DELIVERY (e + f)
h) Morgan Kaufmann minimum quantity for
VLDB Proceedings distribution
i) VLDB Endowment and Conference Organization
Complimentary copies (for sponsors or others
not attending the VLDB Conference)
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j) TOTAL PRINT QUANTITY REQUIRED (g + h + i)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 13 (IV, Checking Submitted Papers)
IV. CHECKING THE SUBMITTED PAPERS
1. Set up a logging system for verifying and tracking the final paper
submissions as they arrive from the authors. It is easiest to use an
alphabetical list of the authors. This might be something as simple as
the mailing list for accepted papers. The log sheet should include: date
of receipt, indication of approval for printing, submission of the
copyright transfer form, and perhaps other information for your
convenience such as the author's contact information.
2. Authors may request extended deadlines for their papers. Make sure
that any extensions allowed do not jeopardize your printer's schedules.
3. After all the papers and copyright forms are checked-in, use the
Table of Contents to double-check that everything has been received and
is suitable for camera-ready reproduction.
4. Check all the papers for the following:
a. Missing pages, or pages out of sequence.
b. Broken type, blurred type, type that is either too dark or too
light, and other legibility problems.
c. Correctness of margins on top, bottom, and sides.
d. Illustrations placed correctly and securely within margins (loose
pieces can drop off during shipping and handling).
5. For any problems you discover during the check, contact the author
to request corrected pages. If this is not possible for reasons of
schedule or author availability, many problems may be corrected with
paste-up methods for repositioning text within margins, repositioning
art, stripping in replacement type, or other related problems.
6. After ensuring that a copyright form has accompanied each paper, ship
the complete set of Copyright forms to Morgan Kaufmann. Keep a copy for
your files as a precaution.
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 14 (V, Preparing the Cover)
V. PREPARING THE COVER
1. Check with your printer in advance and request information on their
requirements for the cover mechanical.
2. Hire a designer to create your cover mechanical, incorporating the
meeting logo and all typography, based upon your printer's requirements.
Again, your local graphic arts or publications office may be able to help
you with the cover mechanical preparation. You must provide the designer
with all the information that will appear on front cover, spine, and back
cover. This includes the ISBN and ISSN for the back cover, as well as
date, location, and editor names on the front cover and spine. (See page
15 for examples).
3. Prepare the cover mechanical for the printer at least 3 weeks in
advance. It should be shipped to the printer at least one week in-
advance of the final camera-ready pages.
Note: It is very important to maintain regular contact with the printer
concerning the cover, and the printing schedule generally. Printers may
be inclined to shift schedules or delay jobs if they perceive one
schedule as less important than another, and this can be a problem for
publications that are time-sensitive such as proceedings.
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 15 (V, Preparing the Cover - front cover)
PASTE-UP 1989 FRONT COVER HERE
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 16 (V, Preparing the Cover - Spine)
P
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 17 (V, Preparing the Cover - Back Cover)
PASTE-UP 1989 BACK COVER HERE
Include ISBN correctly on the bottom corner
VLDB 1989 ISBN 1-55860-101-5
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 18 (VI, Preparing Camera-Ready Pages)
VI. PREPARING CAMERA-READY FOR THE PRINTER
1. Frontmatter
At least two weeks before your camera-ready date to printer, ensure that
you have the following information.
Title Page (page i, without a folio)
Sponsors (page ii)
Conference Organizers (page iii)
VLDB Trustees (page iv)
Program Committee Members (page v)
List of Referees (page vi)
VLDB Endowment Board of Trustees (page vii)
Table of Contents (viii)
Preface (new right-hand page after the Contents).
(The Preface page number should appear in the Contents.)
On the "Sponsor" page (ii), use the ISBN/ISSN numbers supplied in the
ISBN Log from this kit (see page 24). Also include the Morgan Kaufmann
address for additional copies - 340 Pine, San Francisco, CA 94104 USA).
Typesetting Frontmatter: Use 14 pt Times Roman Bold, centered, for
frontmatter heads; 12 pt Times Roman with bold for typesetting the names
and affiliations.
All frontmatter must be paginated in small-case roman numerals, and
centered on the page, 1/2" from the page bottom.
Table of Contents: Session titles are flush italic; paper titles are
flush bold, and initial caps; indent 1/2" for authors -- 12 pt times
roman.
Preface should always start on a right-hand page, and it should be a
numbered page.
2. Backmatter
Prepare the Index of Authors in alphabetical order. This page should be
placed at the end of the text, and should not be part of the frontmatter.
All this information should be typeset, proofread, and sent to the
another member of the committee to confirm accuracy before sending to the
printer as final camera-ready pages.
(See the Appendix for front and backmatter samples).
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 19 (VI, Preparing Camera-Ready Pages, continued)
3. Camera-Ready Preparation
Develop a pagination guide for the frontmatter, and organize the papers
as indicated by the table of contents. It is acceptable for papers and
other pages to start on either a right or left page, however the
following pages should always be on a right page:
a) Book Title page
b) Contents - first page of the contents
c) Preface
d) First Paper - first page of the paper
After the materials have been organized, give everything a final check
to ensure correct page sequences, page numbers, order of front matter,
security of any pasted figures or text, correct cover information and
serial numbers (ISSN/ISBN), etc. You will have one other opportunity to
correct pages if necessary when the printer returns the `bluelines' (film
positives for the printing process). However, the bluelines are only
intended as a check of the printer's work. You will receive additional
charges from the printer for any corrections you make at blueline that
are not printer errors.
4. Camera-Ready to Printer
The printer must be sent the following items:
a. Front cover, back cover, and spine mechanicals.
b. Camera-ready of all the pages, correctly paginated and in order.
c. Pagination guide of the front matter, and a list of all the pages
that are blank. (See the Appendix for a sample of pagination
guides).
d. Letter containing your shipping instructions in detail and
confirming your schedule. (See the Appendix).
Note: Before sending the camera-ready pages to your printer, verify the
schedule with the printer's representative to ensure that nothing has
changed since their bid was submitted. (See also Section III - Printer
Specifications, page 11).
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 20 (VII, Shipping Instructions)
VII. SHIPPING INSTRUCTIONS
To maximize sales and distribution of the annual VLDB Proceedings, these
are general guidelines for shipping procedures following the conference.
Although much of the information will not change from year to year,
contact Morgan Kaufmann at least three months prior to each conference
to verify and obtain any necessary shipping revisions for each different
country. Following these procedures will ensure timely and cost-
efficient delivery of the books to the United States and our foreign
agents, enabling us to fulfill customer orders more expeditiously and
provide increased revenues to the Endowment.
Shipping packages internationally requires you to secure the services of
customs brokers and freight forwarders. Our customs broker for incoming
shipments to our United States warehouse is Hoyt Shepston, Inc. of San
Francisco. They have business relationships with several freight
forwarders around the world and will provide Morgan Kaufmann with the
name and address of a responsible forwarder in the city where your VLDB
conference is held. You, or someone you designate, will be liaison to
the freight forwarder and make arrangements for the shipments requested
by Morgan Kaufmann.
1. The Bill of Lading
Each shipment requires a Bill of Lading for the freight company. On the
Bill of Lading, four parties must be defined: shipper, consignee, notify
party, and delivery address. Information for shipments to the Morgan
Kaufmann United States warehouse will not change yearly, but, depending
upon conference location, instructions for shipping to our foreign agents
and, thus, parties listed on Bills of Lading may change.
For books shipped to Morgan Kaufmann's United States warehouse in 1994,
these are the relationships:
SHIPPER: VLDB conference coordinator and conference
site address.
CONSIGNEE:
Morgan Kaufmann
Publishers, Inc.
Attn: Hal Berry
340 Pine
San Francisco,
California USA
94104
Phone: 415-392-2665
FAX: 415-982-2665NOTIFY PARTY:Hoyt Shepston, Inc. (customs broker)
(for release 30 Hotaling Place
of goods apply to) San Francisco, California USA 94111
(Telephone: 415-392-1794;
Fax: 415-392-0334;
Contacts:
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 21 (VII, Shipping Instructions, continued)
DELIVERY ADDRESS: Morgan Kaufmann Order Fulfillment
c/o A & A Quality Shipping Services
3602 Munster, Unit D
Hayward, CA USA 94545
(Telephone:
Fax:
Contacts:
The Bill of Lading for this particular shipment also must include:
Port of Discharge - San Francisco
Final Destination - San Francisco
A copy of the completed Bill of Lading should be mailed or faxed to each
of the parties (Consignee, Notify Party, and Delivery Address)
immediately upon shipment.
Note: The Morgan Kaufmann Editorial Offices is at the San Francisco,
California, USA address. Our Order Fulfillment Center (warehouse) is in
Hayward, California, USA. These addresses need to be distinguished in
all mailings and shipments.
2. Freight Forwarder for 199x
We recommend the following freight forwarder for the 199x conference:
Contacts:
Telephone:
Fax:
Note: Conference Organizers for 199x and beyond should contact Morgan
Kaufmann to obtain information regarding preferred freight forwarders
based upon the location of your printer and the conference site.
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Morgan-Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 22 (VII, Shipping Instructions, continued)
3. Invoices
All invoices for transportation should be forwarded to Hal Berry at
Morgan Kaufmann. Morgan Kaufmann will pay all invoices directly and has
arrangements with the Endowment for reimbursement.
4. Shipping Instructions for 199x ONLY
(to be revised yearly by contacting Morgan Kaufmann)
NOTE: A copy of the bill of lading for every shipment must be sent to Hal
Berry at Morgan Kaufmann's San Francisco, CA, address for inventory
control purposes.
IMMEDIATELY UPON PUBLICATION/PRIOR TO CONFERENCE, PLEASE SHIP:
Two full boxes via AIR FREIGHT to--
Morgan Kaufmann Publishers
340 Pine
San Francisco, CA USA 94104
50 copies (to nearest full box) shipped SEA FREIGHT to--
Astam Books Pty. Ltd.
ATTENTION: CHRIS PLAYER
162-168 Parramatta Road
Stanmore, N.S.W. 2048 Australia
(telephone: 612 550 3855, fax: 612 550 3860)
100 copies (to nearest full box) shipped SEA FREIGHT to--
Morgan Kaufmann
c/o
England
Contact: Michael Forster, Afterhurst Publications
Telephone: 44 273 207259 Fax: 44 273 205612
Contact Morgan Kaufmann for customs broker information.
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 23 (VII, Shipping Instructions, continued)
FOLLOWING THE CONFERENCE:
Please ship all remaining books via SEA FREIGHT to:
Morgan Kaufmann Order Fulfillment
c/o A & A Quality Shipping Services
3602 Munster, Unit D
Hayward, CA USA 94545
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 24 (VIII, ISBN Log)
VIII. ISBN LOG
Universally, every book published must carry an ISBN (International
Standard Book Number) which is used for identification and ordering
purposes. The ISBN is a unique number that is used by bibliographic
sources, libraries, and bookstores, to identify the publisher and title
of each published book. The ISSN identifies a book as part of a series
of related titles. Using both numbers ensures that the VLDB Proceedings
you've organized can be ordered and referenced accurately and easily.
ISBNs for VLDB volumes are by Morgan Kaufmann. The following numbers
have been reserved for future VLDB Proceedings:
VLDB 1994 1-55860-153-8
VLDB 1995 1-55860-xxx-x
VLDB 1996 1-55860-xxx-x
VLDB 1997 1-55860-xxx-x
VLDB 1998 1-55860-xxx-x
Because the PROCEEDINGS ON VERY LARGE DATA BASES comprise a series, each
individual volume must also carry the ISSN (International Standard Serial
Number) notation, which is 0730-9317 and should be used each year, in
addition to the ISBN for that particular year.
Both the ISBN and ISSN must appear on the copyright page of the book, as
well as in the lower right hand corner of the back cover (See the
Appendix for samples of the frontmatter and cover). The specific listing
in both locations of the book should appear as follows for the 1990
volume:
ISBN 1-55860-149-X
ISSN 0730-9317
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 25 (IX, Checking Bluelines)
IX. CHECKING BLUELINES
Approximately two weeks after the camera-ready has been shipped to the
printer, they will send you a set of bluelines together with your
original camera-ready copy. The bluelines are a print from the film that
will be used for printing the book. It is your last opportunity to make
any corrections.
Check the bluelines for the following:
1. All pages are in correct sequence. (Occasionally, pages may be
reversed by the printer).
2. Check the pages for smudges, blotches, or other defects in the
filming process.
3. Make sure that the color of the pages are even and consistent -- some
may be too light or too dark.
4. If you find a problem, mark the correction on the blueline, and tell
the printer the page numbers of the corrections in a cover letter
accompanying the blueline corrections. There is no charge for these
corrections if they are due to a printer error. There will be a charge,
and/or penalty for changes that are due to your error or bad camera-ready
originals (e.g. poor output of a paper, or incorrect ISBN on the cover).
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Page 26 (X, After the Conference)
X. AFTER THE CONFERENCE
Although the majority of the work is done, and the enthusiasm you brought
to the project initially may be waning, there are still a few important
details for you to complete. Following is a summary:
1. Ensure shipment of Copyright Forms to the Morgan Kaufmann
Editorial Office, in San Francisco, CA, USA
2. Ask for return of the original camera-ready from your printer
and have it shipped to Morgan Kaufmann at the same address.
3. Arrange for shipment of all unused Proceedings from the
conference site to Morgan Kaufmann Order Fulfillment, in Hayward,
CA, USA
4. Follow-up with all of your sources and suppliers regarding their
invoices and forward these to
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page a (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page b (Front and Backmatter Samples)
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VLDB Organizers Kit
Appendix, page c (Front and Backmatter Samples)
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VLDB Organizers Kit
Appendix, page d (Front and Backmatter Samples)
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VLDB Organizers Kit
Appendix, page e (Front and Backmatter Samples)
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VLDB Organizers Kit
Appendix, page f (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page g (Front and Backmatter Samples)
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VLDB Organizers Kit
Appendix, page h (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page i (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page j (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page k (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page l (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page m (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page n (Front and Backmatter Samples)
July , 199x
Mr./Ms. Printer Contact
Highest Value Printers, Inc.
1994 Quality Drive
Somewhere, Your Country
Dear Ms. Contact:
Enclosed are the camera-ready pages for the VLDB Proceedings. I have included specific
printing instructions in the form of a material specification list, and a pagination guide.
You have already received the cover mechanicals. The enclosed information should be
consistent with the information provided at the time of your bid. The only exception
is , of which you have been informed.
The print run will be a minimum of copies, with of these being delivered to
our conference site no later than August , 199x. I will confirm the quantity of the run
when I return the bluelines to you.
Attached to this letter are explicit shipping instructions for each of these deliveries,
including the conference site and the warehouses of our publisher.
Sincerely,
VLDB Conference Organizer
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page o (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page p (Front and Backmatter Samples)
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Morgan Kaufmann Publishers, Inc.
VLDB Organizers Kit
Appendix, page q (Front and Backmatter Samples)
www.vldb.org, last change: Dec 7, 1999